Help centre

Getting started

• Create your organization Set up your business in Spheyas — the name, form and type of the organization, its preferences, and everything that exists once it is saved.
• Your chart of accounts How Spheyas seeds your chart of accounts, where to find it, and how to add, edit or remove accounts as your business changes.
• Add users and your accountant Invite people to your organization, understand the five roles, and give your accountant their own login without paying per seat.

Invoicing

• Send your first invoice Create an invoice, add line items and taxes, and send it to your customer as a PDF or a shareable link.
• Convert a quote to an invoice Turn an accepted quote, proforma or shipped delivery note into an invoice without retyping the line items.
• Create a credit note Issue a credit note for an invoice and apply it against what your customer owes, so both your books and theirs stay honest.
• Record a payment Record full and partial payments against an invoice, see the status move, and understand what overdue really means.

Bills & purchases

• Record a bill Enter the bills you owe, track what is due, and record payment when you pay them — the purchase-side mirror of invoices.

Products & services

• Your item list Keep a list of the products and services you sell, with prices, and track stock on the products where quantities matter.

Taxes

• Set up a tax Add the taxes you charge, choose the organization default, and see how each one appears on your documents.

Reports

• Read your reports All eight financial statements in Spheyas — income, balance sheet, equity, retained earnings, COGS, COGM, SG&A and cash flow — and where the numbers come from.

Customer portal

• Share a document with a customer Send an invoice, quote or delivery note by link so your customer can view it and download the PDF without an account.
• Portal messaging and acknowledgements On Premium, your customer can accept or reject a shared document, message you back, and confirm with a one-time code.

Admin

• Branches and regions Run more than one location on Premium — each branch keeps its own documents, while reports stay organization-wide.
• The activity log What the activity log records, where the plan boundaries are, and how to switch it on.
• Attachments and images Put images and supporting files on a document, decide what prints on the PDF, and what your customer sees.

Plans & billing

• Your plan and billing What the Free plan includes, its monthly limit, how early access works, and what each paid plan adds.
• The money-back guarantee Paid plans carry a 30-day money-back guarantee on your first payment, once billing begins.