Invoicing software for kitchen and bath remodelers
Bill a remodel the way it runs: a deposit at signing, a payment as each phase closes, and every change order on the document your customer already accepted.
No payment details required. Free plan forever.
How a remodel gets billed
A kitchen or bath remodel is the longest job most residential contractors take on, and it is almost never paid in one go. The money follows the phases — a deposit at signing, a payment when demolition and rough-in are done, another when the cabinets go in, and the balance when the punch list is cleared. That means the same job produces a quote, several invoices and a final reconciliation, and they all have to agree with each other months after the first one was written.
Allowances are the other thing that makes a remodel different from a repaint. You price the job with a number in it for tile, or for fixtures, or for cabinet hardware, knowing full well the customer has not chosen yet. When they do choose, the real figure lands and the difference has to go somewhere the customer can see it. Written as its own line — the allowance, then the adjustment against it — the arithmetic is on the invoice rather than in an email you have to go and find.
And remodels change. They change more than any other kind of job, because the customer is living in the middle of it and because you do not know what is behind the wall until you open it. Adding lines to the document as the work is agreed keeps the invoice and the job in step, and with activity logging switched on you have a record of when each change was made. When the final invoice arrives at a number nobody argues with, that is why.
What goes on a remodel invoice
Demolition through to the final fixture, with allowances, permits and materials as their own lines rather than buried in a lump sum.
Your line items, not a template's
Keep an item list with your own prices, then pick items onto the invoice — the rate comes through with them.
How the item list worksA master bathroom remodel, invoiced in phases
A full gut and rebuild — new shower, vanity, tile floor and lighting — billed across four documents rather than one. What the customer signs and what they eventually pay stay tied together:
- Quote at signing — the whole job, with allowances for tile and fixtures
- Deposit invoice — materials and mobilization, due before demolition starts
- Phase invoice — demolition, rough plumbing and electrical, on completion
- Phase invoice — shower, tile, vanity and backsplash installed
- Allowance adjustment — the tile the customer chose against the figure quoted
- Change order line — heated floor added at the customer request
- Final invoice — punch list cleared, all payments already recorded deducted
Each document stands on its own, and the payments recorded against each one keep the running balance right. Nobody has to reconstruct at the end of a four-month job what was paid in month one.
How kitchen and bath remodelers get paid with Spheyas
Quote the whole job first
Price the full remodel with allowances where the customer has not chosen yet, then convert the accepted quote to your first invoice in one click.
How quotes workInvoice as each phase closes
Record every payment against the document it belongs to, so a job running four months never loses track of what has already been collected.
How payments workKeep the supplier side too
Record bills for cabinets, tile and fixtures against the same books, so the margin on a remodel is something you can actually read.
How bills workBill by room, or by phase
A whole-house remodel splits by room; a single bathroom splits by phase. Line items are free-form, so the invoice matches however you sold the job rather than forcing you into one shape.
How invoicing worksKitchen and bath invoicing questions
Can I bill a remodel in phases?
Yes. Send an invoice as each phase closes and record the payment against it. Every document keeps its own paid and due figures, so a job spanning several months does not need a spreadsheet running alongside it.
How do I handle a tile or fixture allowance?
Write the allowance as a line on the quote, then add the adjustment as its own line once the customer has chosen. The arithmetic sits on the document the customer is reading rather than in a separate email, which is where allowance arguments usually start.
What about change orders?
Add the line to the invoice as the change is agreed. The total moves with it, and with activity logging switched on the log records who changed the document and when — so the final figure has a trail behind it.
Can I track what the job cost me, not just what I billed?
Yes. Record the bills for cabinets, tile, fixtures and subcontractors, and they post to the same double-entry ledger your invoices do. The profit and loss report then shows the remodel side of the business rather than just the money coming in.
Do my customers need an account to see the invoice?
No. You send a link, and your customer opens the invoice, downloads the PDF, and accepts or rejects it — no login, on every plan including Free.
Is the free plan enough for a remodeling business?
It covers 20 finalized documents a month with unlimited users and clients, and it does not expire. A remodeler running several jobs at once usually passes that quickly — Standard lifts the cap and adds your own branding at $12 a month.
Start on the free plan
It never expires, it asks for no card, and unlimited users and clients are included.
Get started freeInvoicing for your trade
One workflow, four trades — quote, deposit, progress payments, final invoice.