Invoicing software for flooring and tile contractors
Price by the square foot, invoice by the room, and keep material and labor on separate lines — then share the invoice from a link your customer opens without an account.
No payment details required. Free plan forever.
How flooring work gets priced and billed
Flooring is measured work. You take the rooms, add the waste factor, and the number that comes out is the number the job lives or dies by. But a customer reading a single square-foot figure has no idea what they are paying for, and a customer who wants to drop one room from the job cannot see what dropping it saves. One line per room, each with its own quantity and rate, answers both — the total is the same, and the invoice is suddenly something you can have a conversation about.
Material and labor want separating too, and not just for the customer. Tile at one rate and installation at another lets you keep a real item list — carpet, underlayment, grout, floor prep, installation — with your own prices on it, so pricing the next job is picking lines rather than starting again. It also means that when a supplier price moves, you change it in one place. Record the supplier bills against the same books and the margin on flooring is a report you can read rather than a feeling you have.
Then the floor comes up and the subfloor is worse than anybody thought. Prep discovered after tear-out is the single most common reason a flooring invoice ends up above the quote, and the way to keep that from becoming an argument is to add it as its own line — visible, described, priced — rather than folding it silently into the installation figure. The customer sees what changed and why. With activity logging switched on, the log records when it was added.
What goes on a flooring invoice
Prep, materials and installation as separate lines, with your own rates behind each of them.
Your line items, not a template's
Keep an item list with your own prices, then pick items onto the invoice — the rate comes through with them.
How the item list worksA whole-floor tile and carpet job, invoiced
Tile through the wet areas, carpet in the bedrooms, and a subfloor that needed levelling once the old vinyl came out. Each room carries its own quantity, so the customer can read the job off the invoice:
- Tear-out and disposal — existing vinyl and carpet, whole floor
- Floor prep — levelling compound, kitchen and hallway, found on tear-out
- Kitchen — tile supplied and installed, 180 sq ft
- Master bathroom — tile supplied and installed, 65 sq ft
- Hallway and foyer — tile supplied and installed, 120 sq ft
- Bedrooms 1 to 3 — carpet and underlayment, 520 sq ft
- Baseboard and transition strips — refit throughout
- Deposit received — deducted from the total
The prep line is the one that saves the argument. It is described, priced and dated on the same document as everything else, so nothing about the final total comes as a surprise.
How flooring and tile contractors get paid with Spheyas
Quote off the measure
Build the quote room by room from your saved item rates, then convert it to an invoice in one click when the customer accepts.
How quotes workDeposit covers the material order
Take a deposit before the tile is ordered, record it against the invoice, and the balance due updates itself.
How payments workKeep your rates in one place
An item list with your own square-foot rates for supply and for installation means a supplier price change is one edit, not thirty.
How the item list worksOne line per room, with its own quantity
Square footage varies room to room, so a single lump-sum line hides the job. Per-room lines let a customer drop the basement from the quote and see immediately what it saves.
How invoicing worksFlooring and tile invoicing questions
Can I invoice flooring by the square foot?
Yes. Each line carries its own quantity and rate, so a room line reads as 180 sq ft at your installed rate and totals itself. Rooms measured differently sit on the same invoice without any trouble.
Can I split material from labor on the invoice?
Yes, and most flooring contractors do. Keep supply and installation as separate items with separate rates, then put both on the invoice. The customer sees the split, and you can change one without touching the other.
What do I do about subfloor prep found after tear-out?
Add it as its own line on the invoice, described and priced. That is the difference between a total that is queried and one that is understood — the customer can see exactly what was found and what it cost.
Can I keep my own supply and installation rates?
Yes. The item list holds your rates for tile, carpet, underlayment, floor prep and installation, and picking an item onto an invoice brings its rate with it. When a supplier moves a price, you change it once.
Do my customers need an account to see the invoice?
No. You send a link, and your customer opens the invoice, downloads the PDF, and accepts or rejects it — no login, on every plan including Free.
Does the free plan work for a small flooring crew?
It covers 20 finalized documents a month with unlimited users and clients, and it never expires or asks for a card. Past twenty quotes and invoices a month, Standard lifts the cap and puts your own branding on the documents at $12 a month.
Start on the free plan
It never expires, it asks for no card, and unlimited users and clients are included.
Get started freeInvoicing for your trade
One workflow, four trades — quote, deposit, progress payments, final invoice.